Computer Access Instructions- NRCS Employees

New Guidelines as of April 2008
Below are the directions for NRCS employees to attain access to the USDA computer system, including the directions to complete the two requires security trainings Computer Security Awareness Training and Privacy Basics.  Completion of these trainings must be verified before access to the server is granted.

Complete and Fax to Donna Via, Human Resource Specialist at NRCS State Office (717) 237-2238   

• Authorization Form for Consumer Reports
• NRCS-IRM-2-ISS, Information Resources User Agreement, after reading the Security Expectations and Rules of Behavior
  and Security Incident Response Guide.  (Retain these documents for reference.) 

Supervisor/Office Manager Completes and Faxes to Donna Via, Human Resources Specialist, at (717) 237-2238

• NRCS-IPM-3-ISS, Request for User Access to ITS Resources-Part One, indicate "New" as the type of Request.

Complete and Mail Originals to Lorraine Beinhaur, Human Resources Specialist, at NRCS State Office^*

• SF-85 Questionnaire for Non-Sensitive Positions
• OF-306 Declaration of Federal Employment
• OF-612 Optional Application for Federal Employment
• SF-87 Fingerprint Card (Employee must request this from NRCS office)

^*Due to security and sensitivity of data, use UPS or FedEx for mailing.

Security Trainings
Prior to gaining access to the USDA server, two training courses must be completed, Computer Security Awareness Trainings and Privacy Basics.  These courses are paper-based since access to the Internet has not yet been granted.  The use of someone else's login and password to access the Internet to complete these trainings is a violation of security.

Print the following trainings:

• Computer Security Awareness Training
• Privacy Basics

Complete the courses, take the tests and fax the test papers to Donna Via at (717) 237-2238.

Granting Access
After we perform a preliminary background check and ascertain satisfactory completion of the security trainings, ITS will process an action to add the individual to the server and provide him/her with a login and password.  They will then have access to the USDA server.

eAuthentication
Proceed to http://www.eauth.egov.usda.gov/EmployeeAccount/ and follow the directions provided.  You can use an eAuthentication account to access a wide range of USDA applications.

Questions
Should you have any questions regarding these  procedures, please contact one of Pennsylvania's Information System Security Points of Contact (ISSPOC):

Anne Anderson, State Administrative Officer
Lorraine Beinhaur, Human Resources Specialist

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